Events
Guests
You can request to bring one guest. Therefore, in the sign-ups, you will have three options: First, if you prefer to come alone. Second, if you prefer to come and bring a guest, but be willing to join alone if your guest does not get a place. Third, if you prefer to come and bring a guest, but not be willing to join alone if your guest does not get a place.
Ballot
If we have more sign-ups than places, we will do a ballot, in which we prioritise BAs. In detail, the ballot will work as follows. If more BAs sign up than places, we will do the ballot among all BAs that like to come alone and those that like to bring a guest but are also willing to come alone. If less BAs sign up than places, we will first allocate a place to all BAs that like to come alone and those that like to bring a guest but are also willing to come alone. In a second step, we will ballot the guest tickets, including also the BAs that only like to come with a guest. All BAs or guests that do not get a place in the ballot are added to a waiting list.
Cancellation
Once sign-up has closed, we will notify you promptly if you have secured a spot. You will then have 24 hours to decide whether to accept the place for yourself (and your guest, if applicable) or withdraw without penalty. If you or your guest withdraw after accepting your spot(s) and there is someone on the waitlist, you will be charged the subsidised ticket cost. However, if no one is on the waitlist, you will be charged the full ticket cost. In instances where the ticket is fully subsidised, you will be charged the full ticket regardless of the waitlist status. Additionally, failure to attend the event or to provide proof of attendance within 24 hours after the event concludes will result in being charged the full, non-subsidised cost of the ticket.
List of participants
In order to find out who else is joining an event, we will send out a list of participants together with the confirmation email. Therefore, in the sign-up forms, you will be asked if you are happy that your name and email is shared with the other participants if you get a ticket.